Department Administrative Specialist - Office of the General Counsel

Open Society Foundations

London, UK

Berlin, Germany

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Department Administrative Specialist - Office of the General Counsel

Competitive Salary + Excellent Benefits

London or Berlin

Based in London or Berlin and reporting to the Global Board liaison, the Department Administrative Specialist is a full performance administrative/operational role requiring skills specific to the Office of General Counsel and processes that advance the department work of the organisation. Work on assigned projects, processes, and/or areas of responsibility is carried out with considerable independence.

In addition to knowledge of OSF-specific matters, the role calls for specialised knowledge of the required subject matter and/or technical skills. This role is responsible not only for completing work in assigned areas with limited supervision, but also for identifying problems and resolving them in consultation with others and, as necessary, with guidance from a supervisor. The incumbent has a high-level of responsibility for establishing and maintaining effective and constructive working relationships both internally and externally and may also be responsible for managing projects of some complexity.

The role requires in-depth knowledge of meeting planning and related policies, guidelines, and processes, including but not limited to: coordinating travel arrangements, obtaining visas, scheduling flights and transfers, and preparing travel documents. In consultation with the Board Liaison implementing logistics for 3 annual board meetings with duties such as booking hotels, arranging catering and setting room designs, and maintaining attendance lists. Taking notes during board meetings with confirmed dates (published 1 year in advance), conferences, site visits and other events and drafts reports, summaries and minutes as requested.

To be successful, you should ideally have administrative experience working at a large and complex organisation. Experience with record keeping, budgeting management, and finance administration is important.

For further information and to apply, please visit the employment page on the Open Society Foundations’ website.

Closing date: 1 June 2019.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfil the essential functions of the job.


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