Trainee Strategic Analysis & Industry Engagement

European Defence Agency

Brussels, Belgium

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he selection of candidates will follow the EDA Staff Recruitment Procedure. Candidates must apply for this post via the EDA website http://www.eda.europa.eu - vacancies. Please note that to make an EDA on - line application you will need to create your EDA profile using a valid e - mail address and a password.

1. BACKGROUND

The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. Three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI) and the Corporate Services Directorate (CSD).

2. THE AGENCY'S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results.

For the September 2019 intake, EDA offers traineeship positions in the following Directorates within the Agency:

  • Capability, Armament & Planning;
  • Industry, Synergies & Enablers;
  • Research, Technology & Innovation;
  • Corporate Services

The EDA traineeship programme is addressed to university graduates, including those who, in the framework of lifelong learning, have recently obtained a university diploma and are at the beginning of a new professional career.

The aim of EDA’s traineeship programme is:

  • To introduce graduates to a new professional world and enable them to apply knowledge acquired during their studies, particularly in their specific areas of competence;
  • To create a pool of young people with first-hand understanding of EDA’s mission and activities;
  • To enrich the work of EDA with a fresh point of view and up-to-date academic knowledge;
  • To promote European integration and create awareness of European citizenship in a multi-cultural and multilingual environment.

While at EDA, Trainees will be working side by side with motivated and highly qualified experts coming from all participating Member States and they will have the opportunity to contribute to specific projects within the Agency.

3. THE INDUSTRY, SYNERGIES AND ENABLERS DIRECTORATE (ISE)

The Industry Synergies & Enablers (ISE) Directorate supports a range of activities critical to collaborative defence capability development in Europe.

On top of leading the work on identifying together with Member States' Key Strategic Activities (KSA) at EU level, the ISE Directorate is responsible for the effective engagement with industry across the Agency’s activities and in support of related priorities set by Member States.

The ISE Directorate facilitates work to address the implications of EU legislation and policies for the defence sector: REACH, procurement, funding instruments and the analysis of developments influencing governmental and industrial stakeholders. The Directorate is responsible for activities on critical enablers to support defence cooperation and enhance interoperability: military airworthiness, standardisation and certification, defence test & evaluation and education and training. The Directorate provides support to CSDP military and civilian operations and missions and EU Battlegroups.

The Directorate facilitates the coordination of military views from and in support of Member States and the relevant international military organisations in the framework of Single European Sky (SES) and acts as the interface with the EU institutions and related bodies. In the wider context of military aviation, the Directorate supports Member States in their efforts to enable RPAS integration in non-segregated airspace and in harmonising military aviation safety issues using the Total System Approach to Military Aviation.

The ISE Directorate comprises four Units:

  • The Industry Strategy & EU Policies (ISP) Unit: engagement of industry in the activities of the Agency, determination of Key Strategic Activities at EU level, defence aspects of EU policies varying from legislation (REACH, procurement) to funding instruments;
  • The Critical Enablers (CRE) Unit: support defence cooperation and enhance interoperability through the identification, development and maintenance of harmonized safety, certification and standardisation requirements, references to the best practice standards and networking of Defence Test & Evaluation capabilities in all military domains.
  • The Single European Sky (SES) Unit: facilitation and coordination of military views in the framework of SES; interface with the EU institutions and related bodies to ensure that Military Aviation will continue to provide and further improve effective security and defence in Europe in the changing context of the civil aviation sector.
  • The Operations, Training & Exercises (OTE) Unit: promotion of the use in CSDP operations of all relevant EDA projects & programmes; development and management of contracted solutions to support CSDP operations and Member States; initiation, development and management of training and exercise activities for rotary and fixedwing aircraft, including RPAS, with a view to transfer these activities to Member States when mature.

4. DUTIES

4.1. Project description and tasks/duties:

The Trainee Strategic Analysis & Industry Engagement will support the Industry, Strategy & EU Policies (ISP) Unit in the area of Strategic Analysis and Industry Engagement. More specifically:

  • Strategic analysis: support in preparing analyses mainly Key Strategic Analysis (KSA) reports and communication around KSA reports but also other industry research;
  • Industry Engagement: support in preparing events (e.g. Business-to-Business) and contribute to the improvement of the web tools’ content dedicated to Industry including SMEs.

A typical day at work will involve:

  • collecting relevant inputs from EDA, open sources, internal and external experts to prepare reports and organising the references. The focus is on the KSA reports, but other subjects will be added;
  • supporting the implementation of various industry engagement-related activities, e.g. by supporting planning and organising industry events, drafting related notes and background materials;
  • supporting the activities related to the European Defence Industrial Development Programme (EDTIB) understanding and knowledge within the ISP unit, e.g. by facilitating related qualitative and quantitative analysis, data collection, information sharing and stakeholders’ engagement;
  • supporting the implementation of current information sharing tools towards industry.

4.2. Project outputs/Outcomes:

Experience from working:

  • on the implementation of policies in the field of defence industry-related matters;
  • with stakeholders including Industry in a sensitive environment;
  • on web tools related to engagement of industry and EU funding.

4.3. Learning outcomes:

The trainee will gain knowledge on the work field of the agency, notably on the interfaces with industry, and will acquire practical skills around organising events with industry in the defence area.

4.4. Acquired technical/soft skills:

  • Research and analytical skills;
  • Quantitative and qualitative data analysis;
  • Report preparation and writing skills;
  • Web tool/database management skills;
  • Understanding of project management principles;
  • Ability to work effectively in a multinational and complex environment;
  • Time management;
  • Flexibility, ability to communicate with different counterparts (government and industry).

5. QUALIFICATIONS AND EXPERIENCE REQUIRED

Applicants must satisfy the following requirements by the deadline of this call for applications:

5.1. Eligibility criteria:

  • be a national of a Member State participating in the Agency;
  • have completed at least the first (minimum three-year) cycle of a higher education course (university education) and obtained a full degree or its equivalent by the closing date for applications;
  • have a very good knowledge of at least two participating Member States languages of which one must be English as it is EDA’s main working language. The knowledge of additional participating Member States languages is an asset;
  • hold, or be in a position to obtain, a valid (national or EU PSC at SECRET UE/EU SECRET level). A PSCC is a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSCC. Note that the necessary procedure for obtaining a PSCC can be initiated by EDA and not by traineeship applicants.

Traineeships shall be open to applicants who have not previously undertaken a paid or unpaid traineeship or any kind of employment in another European institution or a body and which lasted for more than six weeks.

No age limit is imposed on the candidates for traineeships; however, traineeships are as a matter of priority offered to recent graduates.

5.2. Essential criteria:

(a) Academic requirements: Bachelor degree in economics and/or political science;

(b) Linguistic requirements: Very good knowledge of written and spoken English (level C1/C2);

(c) Technical and other skills:

  • Strong knowledge of Microsoft Office (Word, PowerPoint and Excel);
  • Experience with website content management.

5.3. Desirable criteria:

One or more of the following: experience with/or knowledge of desk research, (defence) industry or other industry related policies.

6. INDEPENDENCE AND DECLARATION OF INTEREST

Trainees must exercise the greatest discretion regarding facts and information that come to their knowledge during the course of their training. They must not, in any manner whatsoever, disclose to any unauthorised person any document or information not already made public. They will be required to make a declaration of commitment to act independently in the Agency’s interest and to make a declaration in relation to interests that might be considered prejudicial to their independence. They will continue to be bound by the obligation of confidentiality and professional discretion after the end of their training. EDA reserves its legal right to terminate the traineeship and to pursue any person who does not respect this obligation.

7. APPOINTMENT AND CONDITIONS OF EMPLOYMENT

The traineeship is offered for a 1-year period. Trainees are awarded an allowance of 1,196.84€ per month. Upon presentation of the proper justification, disabled trainees may receive a supplement to their allowance equal to a maximum of 50% of the amount of the allowance. The objective of this extra payment is to help disabled trainees to cover extra expenses such as transport, the cost of special accommodation etc. which might be required due to their disability.

Health and accident insurance is mandatory. Trainees shall be responsible for organising their own insurance against accident along with health cover and any insurance required for family members for the duration of the traineeship.

Trainees whose place of origin is more than 50km from the place of employment are entitled to a reimbursement of travel expenses incurred at the beginning and end of the traineeship. Travel allowances are paid at the end of the training period, provided the trainee has completed a minimum of 6 months of the traineeship.

In exceptional cases only, trainees may be sent on a mission provided that the mission is of a technical and not of a representative character. The authorisation shall be granted by the Director of the respective Directorate. For the reimbursement of these mission expenses, the general procedure of reimbursement provided in EDA’s Staff Regulations will apply.

For further information on financial matters, read the FAQs on the EDA website.

Admission to a traineeship does not confer on trainees the status of temporary agents or other servants of the European Union nor does it entail any right or priority with regard to future engagement in the Agency. Trainees cannot benefit from any privileges and immunities granted by the host country to temporary agents or other servants of the European Defence Agency.

8. EQUAL OPPORTUNITIES

The EDA is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.

9. APPLICATION PROCEDURE

Candidates may not apply for more than 3 trainee profiles and are requested to indicate an order of preference in their motivation letter.

Candidates must submit their application electronically solely via the EDA website. Applications by any other means (hard copy or ordinary e-mail) will not be accepted. Applications must be submitted no later than midnight. Candidates are reminded that the on-line application system will not accept applications after midnight (Brussels time, GMT+1) on the date of the deadline.

The Agency defines its requirements for each call and successful candidates are selected on the basis of the educational background, qualifications, competences, and motivation.

EDA’s Human Resources Unit assesses compliance of applications with the eligibility criteria. The respective Directorates/Units assess applications against the selection criteria and shortlist a number of candidates that meet the requirements. Shortlisted candidates will be contacted for a telephone interview. Following the interviews, the Directorate/Unit will select the trainee who most closely meets the requirements of the specific profile.

If offered a traineeship, you will be requested to supply documentary evidence in support of the statements that you make for this application. Do not send any supporting or supplementary information until you have been asked to do so by the Agency.

Please note that once you have created your EDA profile, any correspondence regarding your application must be sent or received via your EDA profile.

For any prior inquiry, please refer to the FAQ (Frequently Asked Questions) section (https://www.eda.europa.eu/jobs/faqs), or send an e-mail to recruitment@eda.europa.eu.

10. DATA PROTECTION

Please note that EDA will not return applications to candidates. The personal information EDA requests from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing personal data which candidates submit is to manage applications in view of possible preselection and recruitment at EDA.

More information on personal data protection in relation to selection and recruitment can be found on the EDA website: http://www.eda.europa.eu/jobs/dataprotection.


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